Privacy Policy
Last updated October 17, 2026
What we collect
- Account: your email, and for paid plans the name and phone number you give Square at checkout. A free account is just an email address.
- Billing status: your plan, trial and renewal dates, and payment history from Square. Your card number goes to Square, never to us.
- Your tabs and notes, so they sync across your devices.
- Search terms, counted in aggregate so we can improve results. They aren’t tied to your name in our reports.
- Sign-in times, to keep your account secure.
- Visit counts: to see how many people use the site and for how long, we count page views and the seconds a page is open and in use. A visitor is a one-way code made from your IP address and browser type that changes every day, so we can count you once per day but cannot follow you from one day to the next. We don’t store your IP address, and the raw daily records are deleted within a few days, leaving only totals (our hosting provider may also keep standard server logs). We don’t count visits from browsers sending Do Not Track or Global Privacy Control signals.
- Free preview and daily limits: so the free tier works, we keep a count of how many searches a visitor or free account has used, tied to a cookie (visitors) or your email (free accounts). Visitor counts also use a one-way daily code from your IP address, to stop the limit being reset by clearing cookies.
- Sponsor clicks: we count how many times a sponsored card is shown and clicked. If you click one, you go to the sponsor’s own site, which has its own privacy practices.
How we use it
To run your membership, send sign-in links and billing notices, answer support email, and improve search. We don’t sell your information. Free accounts and visitors see a small number of clearly labelled “Sponsored” cards; they are the same for everyone and are not chosen using your personal information. Paying members see none.
Who else sees it
Square (payments), Netlify (hosting and storage) and Resend (sending email) process data on our behalf. We may disclose information if the law requires it.
Cookies
One cookie keeps you signed in, a short-lived one links your checkout back to your account, and one (for visitors who aren’t signed in) remembers that you used your free preview. Our visit counts use no cookies. No advertising or tracking cookies.
Your choices
Email pilotrulebook@icloud.com to get a copy of your data or to have your account deleted. Billing records Square must keep for tax purposes are retained there.
Contact
Solutions Guru LLC, operator of Pilot Rulebook — pilotrulebook@icloud.com